Northland Family Care

Patient Registration Form

Patient Information

Marital Status

Communication preference - please check at least one

Medical information may be given to

Primary Caregiver contact numbers
Patient Demographics



Veteran/Current Military

Race - check all that apply


Do you smoke or use tobacco products

Revised July 2012 - Thank you for your assistance with government regulations
Insurance Information
Do you have healthcare insurance


Northland Family Care

Medical Information Release Form

(HIPAA Release Form)
Please communicate my healthcare information in the following manner (check all that apply):
Notice of Privacy Practices

Release of Information
Release Authorization

This Release of Information will remain in effect until terminated by me in writing or three (3) years after the date signed, whichever is first.
Patient Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.


Northland Family Care

Social Determinants of Health

Northland Family Care is truly passionate about caring for our patients. In recent months you may have seen news or magazine articles about Social Determinants of Health or Health Equity, but this is not new. Studies about the effect of one’s social situation related to their health began 20 years ago. Most of the recent studies indicate that 15 – 20% of overall health outcomes are directly related to a person’s social situation. Another study indicates that over 60% of US patients experience some effect on health outcomes based on their social situations.

In order to best care for our patients, we are asking you to answer the following. We thank you in advance for completing this short questionnaire.
What is your housing situation today? (please select one)
I do not have permanent housing, but live in:

Has lack of transportation kept you from medical appointments, meeting, work, or from getting things needed for daily living? (check all that apply.)

In the past year, have you or any family members you live with been UNABLE to get any of the following when it was really needed? (check all that apply.)

Do you feel safe physically or emotionally where you currently live?

Stress is when someone feels tense, nervous, anxious, or can’t sleep at night because their mind is troubled. How stressed are you?

Would you like resources to help you with stress?

Please contact us at 816-781-4740 for any change in needs or your need is urgent and a representative will be glad to assist you.


Northland Family Care

Financial Policy

We value our relationship with our patients. To make sure there are no misunderstandings, our office policies regarding financial responsibilities for services provided are outlined below. Please review these policies and ask us if you have any questions.
  1. Current state issued picture ID and current insurance card need to be presented at the time of your appointment.  If you have an insurance with a designated Primary Care Physician, please make sure you have selected a physician in our office
  2. Copays and balances are due and payable at the time of your appointment.  If we are contracted with your insurance, you will be billed any remainder after we receive a response from them.  We accept cash, checks, Visa, MasterCard and Discover.  If you do not pay your copay at the time of your appointment you will be charged a $25 administration fee.
  3. Any balance is your responsibility after insurance processes your claim. Please be aware that some, and perhaps all, of the services provided may not be covered services, and not considered reasonable and necessary under the Medicare program and/or other medical insurance. In this case, the balance is your responsibility. If you have a question about your benefits, please call your insurance company prior to your office visit and check your benefits.
  4. Responsibility for payment for services rendered to the child/children of divorced or separated parents’ rests with the parent who seeks treatment. Any court-ordered judgement must be between the individuals involved, without including our facility or providers.
  5. Accounts become past due after 30 days. We reserve the right to send an account to collections if not paid in full.  If you cannot pay your balance in full please contact our billing department at 816-897-5810 to make appropriate arrangements.  Any account sent to collections will be considered self-pay, and no appointment may be scheduled until all current and prior balances are satisfied.  Any balance sent to collections may be subject to the 25% fee charged to NFC.
  6. All returned checks must be paid with cash or money order within 5 working days or they will be turned over to the prosecuting attorney’s office. A fee of $35 will be charged on all returned checks.
  7. Notify us at least 24 hours in advance if you cannot keep your appointment.  Failure to do so will result in a $40 charge.
  8. We do not bill workers’ compensation insurance.  We do not treat conditions from open workers’ compensation claims. 
  9. All auto accidents will be self-pay appointments.  We do not file insurance for auto accident claims, and we do not accept responsibility for collecting or negotiating insurance settlements.  Treatment resulting from auto accident will be considered self-pay.
  10. The fee for completion of FMLA forms, disability forms, etc. is $35.00 per form.

I agree to abide by the terms of the above financial policy and accept responsibility for any balance not covered by my insurance.  I authorize my insurance company to pay directly to Northland Family Care, and/or provide any information regarding the payment of my bill.  If my account becomes delinquent, I agree to pay all costs incurred in collecting the account, including a reasonable attorney’s fee if applicable. 

Patient Signature (if the patient is a minor, responsible party please sign) – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.


Northland Family Care

Welcome to Your Patient-Centered Medical Home

Northland Family Care's PCMH Philosophy: Providing care that is respectful of and responsive to the individual patient preferences, needs and values, ensuring that patient values guide our clinical decisions.

Patient-Centered is a way of saying that you, the patient, are the most important person in the health care system. You are the center of your healthcare.

A Medical Home is an approach that yields both better healthcare care and lower costs. With your Medical Home, you are joining a team that provides centralized, comprehensive, coordinated primary evidence based care and cultivates partnerships between patients, their personal physicians, the care giving team, and the patient's family.

A Patient-Centered Medical Home is a Partnership between the patient and their physician.
Being a part of a PCMH, your doctor will:
  • Work with you to improve your health
  • Review your medications at every visit and discuss with you any interactions or contraindications
  • Develop a personal action plan with you to address your chronic conditions
  • Set goals with you and monitor your progress
  • Use computer technology to monitor your progress and determine if your health is improving
  • Inform you of all test results
  • Help you take control of your health by providing you educational material, hosting group visits and linking you to other community programs and resources
  • Provide you 24-hour access to a clinical decision-maker by phone
  • Have arrangements with after-hours care to be informed of your visit or emergent treatment within 24 hours or next business day
  • Reserve space in our schedule for you to accommodate a same-day appointment
  • Refer you to available community resources when the need arises
  • Update your medical, family, social and medication history during office visits
  • Offer self-management and behavioral health support
By choosing to participate in a PCMH, YOU (the patient) agrees to:
  • Provide my doctor with my entire medical history
  • Tell my doctor all of the medications I am taking
  • Actively participate with my doctor in planning my care
  • Keep my appointments as scheduled
  • Adhere to the action plan designed by my doctors
  • Consult my doctor before making my own appointment with a specialist
  • Request that any other doctor I see, send my doctor a report including copies of lab work, test results, and any x-rays
  • Know my insurance and what it covers
  • Provide the office feedback on how they can improve


Northland Family Care

Patient-Centered Medical Home Patient Compact

A Patient Centered Medical Home is a trusting partnership between a doctor-led healthcare team and an informed patient. It includes an agreement between the doctor and the patient that acknowledges the roll of each in the total healthcare program.

We trust you, our patient to:
  • Tell us what you know about your health and illnesses
  • Tell us about your needs and concerns
  • Take part in planning your care
  • Follow the care plan that is agreed upon, or let us know why you cannot so we can try to help and change the plan
  • Tell us what medications you are taking and ask for refill at your office visit when you need one
  • Let us know when you see other doctors and what medications they put you on or change
  • Ask others to send us a report about your care when you see them
  • Learn about your insurance so you know what it covers
  • Keep your appointment as scheduled, or call and let us know you cannot at least 24 hours in advance
  • Pay your share of the visit fee when you are seen in the office
  • Give us feedback so we can improve our service
As we build your Medical Home you will notice some changes in the way we provide care, but many things will stay the same. We will continue to:
  • Provide you with your own doctor who knows you and your family whenever he/she is available
  • Respect you as an individual – we will not make judgments based on race, religion, sex or disability
  • Respect your privacy – your medical information will not be shared with anyone unless you give us written
  • permission or it is required by law
  • Provider care given by a team of people led by your doctor
  • Give the care you need when you need it
  • Give the care that meets your needs and fits with your goals and values
  • Give care that is based on quality and safety
  • Have a doctor on call 24 hours a day, 7 days a week
  • Take care of short illness, long-term disease and give advice to help you stay healthy
  • Tell you about your health and illness in a way you can understand
Over the next several months, you may notice that:
  • We ask what your health care goal is, or what you want to do to improve your health
  • We use current best evidence in decision making about your care and offer support for self-management of your health and healthcare
  • We ask you to help us plan your care, and let us know if you think you can follow the plan
  • We will give you a written copy of the care plan
  • The team care members are doing more and/or different parts of the care
  • We remind you when tests are due so you can receive the best quality care
  • We may ask you to have blood tests done before your visits so the doctor has the results at your visit
  • We may offer you a chance to join in a special type of doctors visit called a "group visit"
  • We continue to increase the use of technology in the way we manage your healthcare in ways such as ePrescriptions, evisits, and online bill pay
As part of our Patient Centered Medical Home orientation, we will ask you to acknowledge your agreement to the above, and we will acknowledge our agreement to you.

Either you or your doctor may end this partnership at any time. If you choose to end the partnership, pleose notify us and tell us why. If your doctor decides to stop seeing you, we will notify you with an explanation as to why. With our written permission, we will forward a copy of your information to your next doctor
Patient Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.


Northland Family Care

Medical Record Release Authorization

A) I hereby authorize records FROM:

B) I hereby authorize records TO:



I understand that authorizing the disclosure of this health information is voluntary. I can refuse to sign this authorization. I need not sign this form in order to assure treatment. I understand that any disclosure of information carries with it the potential for an authorized redisclosure and the information may not be protected by federal confidentiality rules. If I have questions about disclosure of my health information, I can contact the authorized individual or organization making disclosure.

I understand that the information in my medical record may include information relating to sexually transmitted disease, acquired immunodeficiency syndrome (AIDS), or human immunodeficiency virus (HIV). It may also include information about behavioral or mental health services, and treatment for alcohol and drug abuse.

I understand that I have a right to revoke this authorization at any time. I understand that if I revoke this authorization, I must do so in writing and present my written revocation to the Medical Records Department. I understand that the revocation will not apply to information that has already been released in response to this authorization. I understand that the revocation will not apply to my insurance company when the law provides my insurer with the right to contest a claim under my policy.
I have read the information provided on this release form and do hereby acknowledge that I am familiar with and fully understand the terms and conditions of this authorization.

*Subject to Fees - see below
*PLEASE READ Fee Information: Northland Family Care will provide all medical records requested from our office. We reserve the right to charge the fee schedule as set by the State of Missouri. A $22.82 handling fee, $0.53 cents per page and postage may be invoiced to you from Northland Family Care with all of the necessary directions to receive your records. By signing this authorization, you are agreeing to pay Northland Family Care for your records. In the case of continuity of care, we may transfer a minimal portion of your records directly to a physician as a courtesy.
Patient/Parent/Guardian or Authorized Representative Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button I understand and agree that this is a legal representation of my signature.
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