South Florida Neurology Associates


New Patient Packet

 
Directions to Our Office

DIRECTIONS TRAVELING SOUTH ON MILITARY TRAIL:
Head south on Military Trail until you get to Clint Moore Road. At Clint Moore Road, turn left (heading east), until you approach the traffic light at Broken Sound Parkway and turn left into The Boca Clinic parking lot. If you reach Congress Avenue, you have passed our building.

DIRECTIONS TRAVELING SOUTH ON 1-95:
Head south on 1-95 exiting off on Congress Avenue. Follow the exit ramp west to the Congress Avenue traffic light and turn left on Congress Avenue (heading south), until you get to Clint Moore Road. At Clint Moore Road, turn right (heading west), until you get to the traffic light at Broken Sound Parkway. Turn right into The Boca Clinic parking lot. If you reach Military Trail, you have passed our building.

DIRECTIONS TRAVELING NORTH ON MILITARY TRAIL:
Head north on Military Trail until you get to Clint Moore Road. At Clint Moore Road, turn right (heading east) until you approach the traffic light at Broken Sound Parkway. Turn left at this light into the Boca Clinic parking lot. If you reach Congress Avenue, you have passed our building.

DIRECTIONS TRAVELING NORTH ON 1-95:
Head north on 1-95 exiting at Congress Avenue. Follow the exit ramp west to the traffic light at Congress Avenue and turn left (heading south) on Congress Avenue, until you reach Clint Moore Road. Turn right on Clint Moore Road (heading west), until you reach the traffic light at Broken Sound Parkway and turn right into the Boca Clinic parking lot. If you reach Military Trail, you have passed our building.
 
SOUTH FLORIDA NEUROLOGY ASSOCIATES IS LOCATED BETWEEN THE
FRONT AND EAST ENTRANCES TO THE BUILDING.

VALET PARKING IS AVAILABLE AT THE BOCA CLINIC BUILDING FOR A NOMINAL FEE.
Patient Information
Gender
Marital Status



Full Time Student

Did you sustain an injury at work?    

Are your injuries accident-related?

Are you currently employed?    

Have you ever served in the military

Insurance Information
Are you covered under an employer or union policy?

Is your spouse or other family member employed?

Do you have a secondary insurance policy?

Are you covered under any other health care plan?

Have you made any changes to your choice of Medicare options in the last open enrollment period?

Are you enrolled in a Medicare Advantage Plan?

I am a new patient to this practice and am in a pre-existing provision with my insurance carrier


I have received services by another provider for the condition for which I seek treatment today and I will promptly disclose any necessary information to my insurance carrier necessary to resolve any issues they may have. I understand and agree that, regardless of my insurance status, I am ultimately responsible for the balance of my account for any professional services rendered. I have read all the information on this sheet and have completed the above answers. I certify this information is true and correct to the best of my knowledge. I will notify you of any changes in my status or the above information.

Patient Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.
 
Patient Medical History
Are you

Please check if you have had any of the following
 
Do you have a Pacemaker?    

Do you have a Defibrillator?

Please check any conditions that you have now or have had in the past







Do you smoke?

Do you drink alcohol

Do you use marijuana, cocaine and/or any unprescribed drugs

Ethnicity

I have answered the questions truthfully and to the best of my knowledge, without intent to falsify information. I understand that incorrect information I may have provided could affect recommended treatment and ultimately affect the course and outcome of my medical condition.

Patient Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.
 
Contract for Controlled Substance Prescriptions
Controlled substance medications (narcotics, tranquilizers and barbiturates) can be very useful in the treatment of headaches and other pain syndromes. Unfortunately, they also have a high potential for abuse and misuse and are closely supervised by the local, state and federal governments.

Dependence upon the regular intake of analgesics can easily lead to "rebound" headaches, as well as confusion, forgetfulness, and excessive drowsiness. This occurs when the brain becomes accustomed to the chemicals in the analgesics and expects those same chemicals within a certain time frame. When the analgesics are withheld, a withdrawal effect can occur. Headache therapy usually cannot commence without an inpatient or outpatient withdrawal of the patient experiencing drug abuse headache. Withdrawal is only the first step towards the successful treatment of the patient suffering with headache.

I agree to enter into the following contract with the health care providers of South Florida Neurology Associates, P.A.:
  1. I am responsible for my controlled substance medications. If the prescription or medication is lost, misplaced or stolen, or I use it sooner than prescribed, I understand that it will not be replaced.
  2. I will not request nor accept controlled substance medication from any other physician or individual while I am receiving such medications from South Florida Neurology Associates, PA. The exception would be if I were hospitalized and under the care of another physician.
  3. Refills of controlled substance medication:
    1. Will be made during office hours only – 10:00 AM to 4:00 PM, Monday through Friday, once a month. Refills will not be made at night, on holidays or on weekends.
    2. Will not be made if I "run out early" – I am responsible for taking the medication in the dose prescribed and for keeping track of the amount left.
    3. Will not be made as an "emergency" – I will call at least 24 hours ahead if I need assistance with a controlled substance medication prescription.
    4. I understand that if I violate any of the above conditions, my relationship with South Florida Neurology Associates, P.A. will be terminated. I understand that I may be reported to the Drug Enforcement Agency (DEA), other physicians, and local medical facilities.
I have read and agree to the terms of the CONTRACT FOR CONTROLLED SUBSTANCE PRESCRIPTIONS of South Florida Neurology Associates, P.A. as signed and witnessed below.

Patient Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.
 
Consent to the Use and Disclosure of Protected Health Information for Treatment, Payment or Healthcare Operation
I understand that as part of my healthcare, South Florida Neurology Associates, P.A. ("SFNA") originates and maintains health records describing my health history, symptoms, examination and test results, diagnoses, treatment, and any plans for future care or treatment. I understand that this information serves many purposes to many other healthcare professionals and healthcare-related operations.

I understand and have been provided with the opportunity to review our Notice of Privacy Practices that provides a more complete description of information uses and disclosures. I understand that I have the right to review the notice prior to signing this consent. I understand that SFNA reserves the right to change their notice and practices and prior to implementation will provide me the opportunity to review them. I understand that I have the right to object to the use of my health information for directory purposes. I understand that I have the right to request restrictions as to how my health information may be used or disclosed to carry out treatment, payment or healthcare operations and that SFNA is not required to agree to the restrictions requested. I understand that I may revoke this consent in writing, except to the extent that SFNA has already taken action in reliance thereon.
Signature of Patient or Legal Representative – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.
 
Patient Record of Disclosures
In general, the HIPAA privacy rule gives individuals the right to request a restriction on uses and disclosures of their protected health information (PHI). The individual is also provided the right to request confidential communications or that a communication of PHI be made by alternative means, such as sending correspondence to the individual’s office instead of the individual’s home.

I wish to be contacted in the following manner (check all that apply)
The Privacy Rule generally requires healthcare providers to take reasonable steps to limit the use or disclosure of, and requests for PHI to the minimum necessary to accomplish the intended purpose. These provisions do not apply to uses or disclosures made pursuant to an authorization requested by the individual.
 
Note: Uses and disclosures for TPO may be permitted without prior consent in an emergency.
Patient Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.
 
Assignment of Benefits
I, understand that services rendered to me by South Florida Neurology Associates, PA are my financial responsibility and that the provider will bill my insurance company as a courtesy. I authorize my insurance company to pay my benefits directly to South Florida Neurology Associates, PA and I understand that I will be fully responsible for any outstanding balance on my account. THIS IS A DIRECT ASSIGNMENT OF MY RIGHTS AND BENEFITS UNDER THIS POLICY. This payment will not exceed my indebtedness to the above-mentioned assignee and I have agreed to pay, in a current manner, any balance of said professional service charges over and above this insurance payment.

I have been given the opportunity to pay my estimated deductible and coinsurance at the time of service. I have chosen to assign the benefits, knowing that the claim must be paid within all state or federal prompt payment guidelines. I will provide all relevant and accurate information to facilitate the prompt payment of the claim by (insurance company).

I authorize the provider to release any information necessary to adjudicate the claim, and understand that there may be associated costs for providing information beyond what is necessary for the adjudication of a clean claim.

I also understand that should my insurance company send payment to me, I will forward the payment to South Florida Neurology Associates, PA within 48 hours. I agree that if I fail to send the payment to South Florida Neurology Associates, PA and they are forced to proceed with the collections process; I will be responsible for any cost incurred by the office to retrieve their monies. In the event patient receives any check, draft or other payment subject to this agreement, I will immediately deliver said check, draft or payment to provider. Any violations of this agreement will, at provider’s election, terminate patient charge privileges with provider and bring any balance owed by patient to provider immediately due and payable.

I authorize the provider to initiate a complaint or file appeal to the insurance commissioner or any payer authority for any reason on my behalf and I personally will be active in the resolution of claims delay or unjustified reductions or denials.

Patient/Guardian/Policyholder Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.
 
Financial Agreement
We, the staff of South Florida Neurology Associates, PA thank you for choosing us as your medical provider. We consider it a privilege to serve your needs and we look forward to doing so. We are committed to providing you with the highest level of care and to building a successful provider-patient relationship with you and your family. We believe your understanding of our patients’ financial responsibility is vital to that provider-patient relationship and our goal is not only to inform you of the provisional aspects of that financial policy but also to keep the lines of communication open regarding them. If at any time you have any questions or concerns regarding our fees, policies, or responsibilities please feel free to contact Mishelle Mostun at 561.939.0300 x6308.

We believe this level of communication and cooperation will allow us to continue to provide quality service to all our valued patients.

Please understand that payment for services is an important part of the provider-patient relationship. If you do not have insurance, proof of insurance, or participate in a plan that will not honor an assignment of insurance benefits, payment for services will be due at the time of service unless a payment arrangement has been approved in advance by our staff.

We make payment as convenient as possible by accepting (cash, money order, MasterCard, Visa, and in-state checks). A $35.00 service fee will be charged for all returned checks.

Insurance
Please remember that your insurance policy is a contract between you and your insurance carrier. We will, as a courtesy, bill your insurance and help you receive the maximum allowable benefit under your policy. We have found that patients who are involved with their claims process are more successful at receiving prompt and accurate payment services from their insurance carrier. We do expect patients to be interactive and responsible for communicating with your insurance carrier on any open claims.

It is your responsibility to provide all necessary insurance eligibility, identification, authorization, and referral information and to notify our office of any information changes when they occur. Even a preauthorization of services does not guarantee payment from your insurance carrier. We also require photo identification when accepting insurance information. It is the patient’s responsibility to know if our office is participating or non-participating with their insurance plan. Failure to provide all required information may necessitate patient payment for all charges. When insurance is involved, we are contractually obliged to collect copayments, coinsurance, and deductibles, as outlined by your insurance carrier.

Please be aware that out-of-network insurance carriers often prohibit assignment of benefits and may try to limit their financial liability with arbitrary limits, exclusions, or reductions such as reasonable and customary or usual and prevailing reductions. Our fees are well within such ranges and although we will assist in the filing of an appeal if these limitations are imposed, you as the guarantor are responsible for all out-of-network fees. If we are not contracted with your carrier, we will not negotiate reduced fees with your carrier.

Medicare
We are Medicare providers and therefore we accept the Medicare allowable for covered services. We are NOT, however, necessarily on any other Medicare “advantage” or HMO plans. You will be responsible to pay the deductible (if it has not already been met for the year) AND the 20% Medicare co-payment if you do not have a secondary insurance.

Auto Insurance
We will need a copy of your medical insurance card(s) even if you are covered under an auto claim. Any remaining balance will be billed to your health insurance (only those we participate with) once your auto insurance benefits have been exhausted. Be advised that if we are a non-participating provider with your health insurance, you will be required to pay the entire balance and file a claim to seek reimbursement. **Note that it is in your best interest to stay within your health insurance network for best coverage. Contact your insurance company to find a provider in your network.

Workers’ Compensation
Our office does NOT work with Workers’ Compensation.

Participating Insurance Plans
If our office participates with your insurance plan, you will be expected to pay your deductible and co-payment at the time services are provided. Call your insurance company to see if we are on their participating panel.

Non-Participating Insurance Plans
You will be expected to pay in full for your services at the time of the visit. Please be advised that we are not obligated to take any contractual adjustments and you will be responsible for all charges at the time of service. Testing orders will be given to you in prescription form to take to your participating primary care physician so arrangements can be made so the services can be covered in your network. If you choose to have the testing done in our office, you will be required to pay at the time of service and you can request an itemized bill to file your own insurance claim.

At times, non-participating providers send claim checks directly to the policy holder. In the event you receive a check for services rendered, it is your responsibility to forward the check to South Florida Neurology Associates, P.A. Please endorse the back of the check on the first line. On the second line, please write "Pay to the order of South Florida Neurology Associates, P.A.”

Miscellaneous Forms, Additional Information, and Authorizations
We will provide all necessary information to have your benefits released.

Missed Appointments
We require notice of cancellations 24 hours in advance. This allows us to offer the appointment to another patient. If you fail to keep your appointments without notifying us in advance: a missed appointment fee can be applied. These fees are typically $25.00. Repeated missed appointments without notification may cause you to be discharged from the practice so that we can provide care to other patients.

Medical Records Fees
Patients are entitled under federal law to have access to their protected health information and we follow all rules, guidelines, and exceptions to ensure compliance to patient rights. However, providers also have the right to compensation for records and our fees are a reasonable cost-based fee for copies including the copying, supplies, labor, and postage of the files, and or summaries.

We realize that temporary financial problems may affect timely payment of your account. If this should occur, please contact us for assistance in the management of your account. Our goal is to provide quality care and service. Please let us know immediately if you require any assistance or clarification from anyone within our business.

Timeliness of Appointments
We try to see everyone in a timely manner but if we are taking too long, please let our receptionist know so we can best serve your needs and reschedule you if necessary.

I have read and understand the above financial policy. I agree to assign insurance benefits to whenever applicable. I also agree, in addition to the amount owed, I also will be responsible for the fee charged by the collection agency for costs of collections if such action becomes necessary.
Insured or Authorized Representative Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.
 
Release of Information Authorization Form
I, (Patient Name)
hereby authorize SOUTH FLORIDA NEUROLOGY ASSOCIATES to:


Records Desired




It is understood:
  • That the recipient of the protected health information under this authorization should not re-disclose the information without a written authorization.
  • Health Care Provider will not condition the provision of care or receipt of benefits on the signing of the authorization.
  • Patient will receive a copy of the completed authorization form upon request.
  • Patient may revoke this authorization by requesting in writing.
This authorization expires (choose one)


Patient Name
Patient Signature – Draw your signature below using a tablet, mouse or smartphone. By clicking the Submit button at the end of this form I understand and agree that this is a legal representation of my signature.
 
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